FreshEdge Employee and Applicant Privacy Notice

Last Updated: 8/20/2026

This Employee and Applicant Privacy Notice (“Notice”) explains how FreshEdge and our family of companies (“FreshEdge,” “we,” “our” or “us”) may collect, use, and disclose your Personal Information and what rights you may have with respect to your Personal Information. This Notice describes how we process Personal Information collected from employees, as well as job applicants during the application process. As used in this Privacy Notice, “Personal Information” is information that identifies, relates to, describes, is reasonably capable of being associated with, or could reasonably be linked, directly or indirectly, with you or your household.

FreshEdge employees and job applicants who are California residents have certain rights with respect to their Personal Information. Please see the Your California Rights section below.  

This Policy only applies to the Personal Information we collect in your capacity as an employee or job applicant of FreshEdge. For information about how we collect and use your information as a consumer, please visit our Consumer Privacy Notice. 

I. Personal Information We Collect 

We may collect the following Personal Information from you:

• • Identifiers, such as your name, address, email address, phone number, Social Security number, passport number, date of birth, and social media handle.
• • Information Subject to Protection Under California Law, such as the Identifiers above, your signature, physical characteristics or description, bank account numbers, and your educational history.
• • Protected Classification Characteristics, such as your gender, citizenship, immigration, and veteran status.
• • Internet or Other Electronic Network Activity Information, such as IP addresses, device identifiers, web browser identification, pages visited on our website, and other information obtained from your device while using our corporate network or devices. 
• • Geolocation Data, including precise geolocation data in certain circumstances, such as if you check in for an on-site interview or if you share your location on social media. 
• • Health Information, including information contained in medical reports for the purposes of handling workers’ compensation claims.
• • Biometric Data, such as fingerprints or facial recognition imaging for employee timekeeping purposes. For more information on our biometric data collection practices, please review our Finger/Hand Scan and Touch/Facial Recognition Policy and Release.
• • Audio, Electric, Visual, or Similar Information, such as recordings of telephone and conference calls and video interviews and on-site video recordings.
• • Professional and Employment-Related Information, such as the information on your resume, reference letters and other reference information, academic/professional qualifications, hire and leave dates, performance evaluations and other information, training and development records, work eligibility information, and other information relevant to your potential employment or professional working relationship with us. 
• • Education information, such as your education history, such as your major, grades, and schools attended.

Some of the above information may be Sensitive Personal Information, such as your Social Security number; certain protected classification characteristics, including your citizenship and immigration status; health information; and precise geographic location. We use Sensitive Personal Information for legitimate business purposes, including to (i) perform services or provide goods reasonably expected by an average person; (ii) detect security incidents; (iii) resist malicious, deceptive or illegal actions; (iv) ensure the physical safety of individuals; (v) for short-term, transient use; (vi) perform or provide internal business services; or (vii) verify or maintain the quality or safety of a service or device. We do not sell or share any Sensitive Personal Information.

We may use the information we collect to draw inferences about your aptitude and fitness for a particular job or employment in general.

II. How We Collect Your Personal Information

In the course of your employment with us, or in order to evaluate your job application and consider you for employment with us, we collect and process Personal Information about you, including:

Directly From You. We may collect Personal Information directly from you when you apply for a job or interview with us; submit information to us during the employment onboarding process; enter any of your Personal Information in our HR systems; or use any of our information systems, networks, applications, devices, computers and communications equipment.

Automatically From You. We may collect Personal Information from you automatically when you access or use our systems and company devices.

From Third Parties. We may collect Personal Information about you when we work with other parties such as recruiters, consumer reporting agencies, service providers, credit agencies, or background check providers.

III. How We Use Your Personal Information

We use your Personal Information to:

• • Evaluate Your Application: We use your Personal Information to evaluate and process your employment application, and if you are selected for hire, to hire and onboard you.

• • Pay You and Provide You With Benefits: We use your Personal Information to pay you and provide you with benefits, such as healthcare and wellness benefits. 

• • Conduct Security Monitoring: We use your Personal Information in analyzing our systems, networks and property for security purposes, including protecting against fraud.

• • Manage Internal Business Decisions: We use your Personal Information to manage our day-to-day operations, such as performing analytics to discover ways to improve our business and identify trends in our workforce.

• • Comply with Our Legal Obligations: We use your Personal Information to comply with legal, reporting, and similar requirements; investigate and respond to claims against us, our personnel, and our customers; for the establishment, exercise or defense of legal claims; protecting our, your, our customers’, and other third parties’ safety, property or rights; detecting, preventing, and responding to security incidents; and to protect against malicious, deceptive, fraudulent, or illegal activity.

IV. How We Disclose Your Personal Information

We may disclose your Personal Information in the following circumstances:

• • With Your Consent. We may disclose your data if you have given us specific consent to use your Personal Information for a specific purpose.

• • With Our Service Providers. We may disclose your data to third-party vendors, service providers, contractors, or agents who perform services for us or on our behalf and require access to such information to do that work in connection with providing you the services or delivering information to you that you have requested. We disclose information to these other parties only where (a) the disclosure of your Personal Information is necessary for them to carry out such support services and (b) those service providers agree to use any Personal Information they receive in accordance with our instructions.
  
• • To Comply With Our Legal Obligations. We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).

• • To Safeguard Our Workplace. We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person, and illegal activities; or as evidence in litigation in which we are involved.

• • In the Event of Business Transfers. We may transfer your Personal Information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

V. Your California Rights

These Additional California Privacy Disclosures supplement the information contained in the Notice above. These Disclosures apply only to individuals residing in California.

Sale or Sharing of Personal Information: We do not “sell” or “share” employee or applicant personal information as those terms are defined under California law. We do not knowingly sell the personal information of minors under 16.

In addition to the rights and choices outlined above, you may also request to exercise the following privacy rights:

• • Right to know: The right to request to know what Personal Information we collected about you (categories and specific data elements), from where we collected it, why we have collected, sold, or shared it, and to whom we have disclosed it. 
• • Right to delete: The right to request that we delete Personal Information we collected from you. 
• • Right to correct: The right to correct inaccurate Personal Information we maintain about you.
• • Right to opt out: The right to opt out of certain automated processing and profiling activities. We do not currently engage in practices involving automated decision-making, profiling, or selling Personal Information other than as disclosed in this Privacy Notice. 

California Civil Code Section 1798.83, also known as the “Shine The Light” law, permits California residents to request and obtain from us, once a year and free of charge, information about categories of Personal Information (if any) we disclosed to third parties for those third parties’ direct marketing purposes and the names and addresses of all third parties to whom we disclosed Personal Information in the immediately preceding calendar year. You may opt out of these disclosures by writing us at privacy@freshedgefoods.com.

You may exercise these rights by emailing us at privacy@freshedgefoods.com or calling us at 1800-377-2425. Making a consumer request does not require you to create an account with us.  If exercise any of your privacy rights, we will not discriminate or retaliate against you. Applicable law may limit the number of times that you can submit a particular request within a 12-month period.

You may be able to designate an authorized agent to make a request on your behalf. We may deny a request from an authorized agent that does not submit proof that they have been validly authorized to act on your behalf or if the agent attempts to exercise a right for which they are not legally authorized to do so. 

Upon receiving your request to know, access, delete, or correct, we will need to verify your identity to determine that you are the same person about whom we have the information in our system. These verification efforts require us to ask you to provide information so that we can match it with information you have previously provided us. We may also use other verification methods as the circumstances dictate. We will only use Personal Information provided in your request to verify your identity or authority to make the request. To the extent possible, we will avoid requesting additional information from you for the purposes of verification. If we cannot verify your identity from the information already maintained by us, we may request that you provide additional information for the purposes of verifying your identity, and for security or fraud-prevention purposes. We may deny your request to know, access, delete, or correct if we cannot verify your identity.

VI. Data Retention and Security

We will store your Personal Information for no longer than is necessary for the performance of our obligations or to achieve the purposes for which the information was collected, or as may be permitted under applicable law. We maintain technical and organizational measures to protect your Personal Information against loss, theft, misuse, and unauthorized access, disclosure, alteration and destruction. However, transmission via the Internet and online digital storage are not completely secure and we cannot guarantee the security of your Personal Information.

VII. Changes to this Privacy Notice

We may change this Privacy Notice from time to time. If we make material changes to this Privacy Notice, we will attempt to notify you and/or obtain your consent, as required by law. We recommend that you regularly review this Privacy Notice.

VIII. Contact Us

If you have questions, requests, or complaints related to your privacy, please email us at privacy@freshedgefoods.com, call us at 1800-377-2425, or contact us by mail addressed to:

FreshEdge

4501 Massachusetts Avenue

Indianapolis, IN 46218